Backup Plans for Your Outdoor Event

 

Backup Plans for Your Outdoor Event – Here are five tips to help you to have a great event during inclement weather.

Every year our clients ask us to give them a weather contingency plan for their upcoming events.

We like to have plans in place, so the party can have a great esthetic as well as being comfortable for the guests. My favorite alternative is to have a clear tent placed up against the home or venue, so that the guests can have views rather than a white tent where you have to decorate it.

Once we have a game plan where the tent will be placed, then we can dial in the buffet, cocktail tables and/or dinner tables and the bar.

Our primary goal is to find alternatives to having your guests dining in the garage or being cramped in a small room.  As party professionals, our job is to come up with great alternatives that will work with your budget.

Here are our top tips:

1. Start watching the weather 10 days from your event. We recommend using a few different weather sources for accuracy.
2. Call an experienced event planning company and have them do a walk-through at your home or venue with a reputable rental company to determine the best plan.
3. Have a tent on standby – this is important to have one on hold after they have made the measurements.
4. Make sure that your guests will be comfortable in case the temperatures start to drop. Your rental house will make recommendations for heating.
5. Consider your guest flow from the guest entrance to where you will place the bar and buffet or if it is sit down as well as access to restrooms.

For more information, please call our office at 310-994-7789 and ask about our event planning packages.

 

Here is a link to our event gallery at Gianna and Company –

https://giannaandcompany.com/special-event-wedding-galleries-los-angeles/